Our General Maintenance Department encompasses several sub departments. These include Carpentry, Electrical, Electronics, HVAC, Electrical, Electronics, Painting, and Plumbing.
Capital Outlays are to be filled out whenever a site wishes something new-that has not been there before. Items such as containers, changing flooring type, adding or changing fencing, installing new sinks, conference phones (where there isn't one already), etc. are to be submitted via Capital Outlay.
When submitting, please make sure to have an administrator sign on line number 1 towards the bottom. Also, please include a valid budget code when submitting the Capital Outlay. Before starting the work, we will give you a quote to see if you wish to proceed. Once we get the approval of the site, we will proceed with the Purchase Orders for the work. By providing us with a valid budget code at the start, it may speed up the process.
Please send signed Capital Outlay requests to Heather Sandoval, either by District mail or e-mail at email@example.com
Basic Key Policy
All requests for keys shall be made through the School Dude work order system.
Issuance of a District wide Grand Master key will be limited to the following individuals:
- Superintendent of Schools
- Superintendent's Cabinet
- Maintenance & Operations Centralized Staff
- Director of Safety and Security
- Technology Centralized Staff
Issuance of Site Keys
- All keys used in a school site shall be the responsibility of the Principal of that school.
- All keys shall be issued through the office of each Principal.
- Each Principal shall set up a key control system with a record of the number of each key filed.
- The person issued a key shall be responsible for its safekeeping and shall pay for a duplicate key if lost.
- The loaning of keys to others is strictly forbidden.
- Master keys shall only be issued to site administrators, head or lead custodians, maintenance or security personnel or district administrators.
- Keys are not to be transferred from one person to another. All key transfers require that the key be returned to the Maintenance & Operations Department. Keys will then be re-issued to the new carrier upon proper authorization.
- By their signature upon receipt of keys, individuals will acknowledge that they are aware of the policies applicable to that individual and their areas of access.
Lost, Stolen or Broken Keys
Lost keys must be reported immediately to the employee's immediate supervisor. The supervisor will then notify the Maintenance and Operations Department. A written explanation of circumstances relating to the loss should be made within twenty-four (24) hours and turned into the supervisor or the Maintenance and Operations Department.
Stolen keys must be reported to the police immediately. The police report number must be given to the Maintenance and Operations Department within twenty-four (24) hours.
Broken keys must be turned into the Maintenance and Operations Department for proper disposal.
Please click the link above to be directed to the School Dude log-in page.
School Dude is our system to log, process and track work orders. If you have an issue that needs attention, please have your designated approver or submitter place a work order. Once approved by your administrator/designee, our department will pick it up and take appropriate action to see the task completed. NOTE: Please call the Maintenance office at 17800 for emergencies such as flooded bathrooms, gas leaks, power outages, and other issues that could impact the immediate safety of the site.
Generally, Administrators, Secretaries and Head Custodians have work order access. Please contact your Principal or Administrator to find out your School Dude access person.
VOICEMAIL SETUP INSTRUCTIONS
To setup your NEW mailbox from a classroom phone:
- Dial 8 from a classroom phone and wait for the CEC voicemail to pickup and connect.
- Next dial * followed by new mailbox number and then * again.
- This will prompt you for a password. The default password for all new mailboxes is 3425.
- Once the new password is entered, follow the prompts to finish setup.
Call forward lets you redirect incoming calls to an alternate number.
"External Calls?" redirects your incoming external calls only.
"Internals Calls?" redirects your incoming internal calls only.
If you wish to redirect both external and internal calls, you must program each separately.
"Always Forward?" redirect all incoming calls regardless of the state of your telephone.
"When No Answer?" redirects calls after several rings if you don't answer.
"When Set's Busy?" redirects calls when your telephone is busy.
"Busy/No Answer?" redirects calls when your telephone is busy or when you don't answer.
TO PROGRAM CALL FORWARD:
1. Press SUPERKEY (The Blue Key)
2. Press the "No" softkey until "Call Forwarding?" appears, then press YES.
3. Press the "Program" softkey.
4. Pres the "No" softkey until the type of Call Forward appears (See above)
5. Press the "Yes" softkey.
6. Dial the telephone number you would like the calls forwarded to.
7. Press the "Save" softkey.
TO TURN CALL FORWARDING ON AND OFF ONCE IT HAS BEEN PROGRAMMED
1. Press SUPERKEY
2. Press the "No" softkey until "Call Forwarding?" appears on the display.
3. Press the "Yes" softkey.
4. Do one of the following:
for external forwarding, press the "Change" softkey.
for internal forwarding, press the "No" softkey and the "Change" softkey.
5. Do one of the following:
to turn Call Forwarding ON, press the "TurnOn" softkey.
to turn Call Forwarding OFF, press the "TurnOff" softkey.
HOW TO SET UP A CONFERENCE CALL ON THE MITEL 4025 TELEPHONE
To set up a conference call when a two-party call is already in session or to add another party to an already existing conference call:
1. Press "TRANS/CONF"
2. Dial the number of the next party.
3. Wait for an answer.
4. Press "TRANS/CONF" again.
5. Repeat steps 1-4 until all parties are on the line
To leave a conference call, hang up your receiver and you will be disconnected from the call.
NOTE: Murals Require a Capital Outlay Form
- Select a District-Approved muralist. Contact the Purchasing Department for a list of approved muralists.
- Get a quote from the muralist you have selected. NOTE: Regardless of where the mural will be located, make sure to include the non-sacrificial anti-graffiti Permashield coating as part of the project. (See document above)
- If mural is to be painted by students, submit a list of materials and tools to be used. This list MUST include SDS or MSDS sheets for materials. Student murals must still be approved by the District.
- Items that need to be included with the Capital Outlay are as follows:
- Artist color rendition or sketch of mural
- Desired location of mural
- Valid budget code
- Submit Capital Outlay form and all required documentation to the Maintenance Department for review and District approval.