Public Records Request
QUESTIONS AND ANSWERS
REGARDING REQUESTS FOR PUBLIC RECORDS
PURSUANT TO THE CALIFORNIA PUBLIC RECORDS ACT
1. What Records May Be Requested?
A "public record" is defined by the California Public Records Act as "any writing containing information relating to the conduct of the public's business prepared, owned, used, or retained" by any state or local agency. California Government Code § 6252 (d).
2. What is the Procedure for Requesting Public Records?
One Request for Public Records form should be submitted for each separate classification for records requested. Request for Public Records forms may be obtained at the Communications and Community Engagement Office, Romelio Ruiz Community Education Center, 25634 Alessandro Boulevard, Moreno Valley, California, 92553. Completed forms should be returned to the Communications and Community Engagement Office.
3. When Will the District Respond to the Request?
Within ten (10) days following receipt of a Request for Public Records form, the district will notify the requesting party whether it will be able to comply with the request. Where the request requires searching for records at other locations or reviewing voluminous materials or consultation with another agency, the district may take an additional ten (10) working days to notify the requesting party of the disposition of the request. Thereafter, the district will provide the requested records within a reasonable time frame. The response time will depend on the scope of the records requested, whether review and redaction of voluminous files is required, as well as the availability of district personnel to compile records.
4. Is There a Charge for Obtaining Public Records?
The district is entitled to reimbursement for the costs associated with providing records pursuant to the California Public Records Act. In most cases, records will be copied by the requesting party on the copying machine located at the Romelio Ruiz Community Education Center at 25634 Alessandro Boulevard. Copying costs are 15 cents per page. In limited situations, the requested records will be copied by the district. This will occur, for example, when the request requires extensive editing of confidential records. The requesting party will be charged 15 cents per page, in addition to a reasonable fee, for the district’s administrative costs. Payment in advance will be necessary prior to the copying of records.
5. What are Some of the Reasons for Denial of a Request?
There are a number of reasons the district may find it necessary to deny a Request for Public Records. These reasons include, but are not limited to, the following: (1) the requested records are exempt from disclosure; (2) the description of the records being requested is insufficient; (3) multiple classification of records requested on a single form; (4) incomplete request; (5) the requested records are not in existence; (6) production of the requested records would be unduly burdensome; or (7) the public interest served by withholding the requested records clearly outweighs the public interest served by disclosing the records.
Please print and complete the attached request document. It may be sent to our Communications and Community Engagement Office at: firstname.lastname@example.org; OR by fax: 951-571-7515; OR by mail: Moreno Valley Unified School District, 25634 Alessandro Blvd., Moreno Valley, CA 92553.
If you have any questions regarding the procedure for obtaining public records, please contact the district's Communications and Community Engagement Office at (951) 571-7625.